Grants and Fundraising Coordinator

Contract Type: 
Part time
Application deadline: 
Monday, 4 July, 2022 - 12:45
Fixed Salary
Per Annum
Age UK Gateshead

Title - Grants and Fundraising Coordinator


Hours - 28 hours per week

(Flexible working hours and TOIL apply to this role)


Salary - £20,384 plus 3% employer’s contribution to group personal (stakeholder) pension scheme after 3 months employment


Reporting to Director

Contract Type Permanent


Our Organisation


Age UK Gateshead is a charitable organisation run by people for people. We deliver services for older people within the different communities across the borough of Gateshead and City of Newcastle. 


This role


To obtain grants from Trusts and Foundations for the charity and conduct effective fundraising campaigns.


As the charity is completely self-funding, it is imperative that we install a process of acquiring funding to support the charity in a consistent way. The role requires research and the initiation and preparation of applications to obtain funding and grants from Trusts and Foundations. To engage, manage and develop community fundraising supporters to maximise long term, sustainable income for Age UK Gateshead




Specific Responsibilities – Grants and Funding


  • Research grants that are suitable for Age UK Gateshead
  • Build on existing Age UK Gateshead database of grants available
  • Applications to be diligently completed to an exceptionally high standard
  • Preparation of supporting documents for the applications
  • Gathering information from different sources
  • Providing detailed reports to funders to justify their investment
  • Manage the grants calendar and ensure alignment with the charity calendar
  • Meet and exceed the annual targets set by the Board
  • Set up and run a Regular Giving campaign
  • Recruit new donors
  • Provide supporting documents and data to those donors on their investment
  • Design and develop fundraising materials i.e. newsletters, leaflets, sponsorship reporting to the chief executive and board on progress.


Specific responsibilities – Community fundraising

  • Identify and nurture key fundraising supporters (groups, individuals, and organisations)
  • Manage long term relationships with supporters, delivering agreed levels of supporter care
  • Motivate, recognise, and reward supporters to encourage their long-term support
  • Update and maintain all records on the database to agreed standards and timescales
  • Achieve agreed income and expenditure targets
  • Monitor, analyse and report on income and expenditure variances
  • Identify shortfalls in performance and prepare and implement contingency plans to ensure financial targets are met
  • Adhere to all Age UK Gateshead’s policies and guidelines and ensure all financial paperwork is produced to agreed deadlines
  • Have a strong working knowledge of Age UK Gateshead’s vision, purpose, and impact.
  • Be aware of and adhere to charity sector best practice and fundraising legislation.
  • Manage the production of marketing and communications materials including advertising, leaflets, display stands etc.
  • Work with colleagues to produce press releases


Person Specification and Qualifications


Essential Skills/Experience

Strong evidence of proven ability to manage fundraising campaigns

Proven research skills & the ability to turn innovative ideas into operational reality

Articulate with an excellent command of the English language, both spoken and written – (A Level English or equivalent qualification)

Experience of bid writing & producing detailed project proposals

An understanding of budgeting and costing of projects

Broad marketing experience including stakeholder analysis

Experience of the charity and adult social care sectors

An understanding of budgeting and costing of projects

A working knowledge of all relevant fundraising support groups and individuals

An ability to work occasional evenings/weekends and attend out of hours meetings


Desirable Skills/Experience

Strong team working focus

Clean driving licence

IT literate (all Microsoft Office applications)


Personal Qualities

Self-motivated- capable of achieving targets & standards with minimal supervision
Self-starter who is able to manage their own workload
Results orientated
Ability to meet deadlines

Confident in approaching people and an approachable individual
Confident in communication
Exceptional writing skills
Systematic, organised with excellent attention to detail
Excellent planning & organising skills
Positive and enthusiastic attitude


Commitment to our values


The Grants & Fund-raising Coordinator, alongside all our staff, volunteers and trustees, must be committed to driving forward the Charity’s core values as we strive for our vision:


It’s Simply about People

We put the individual needs of our clients at the heart of everything we do every day and actively work individually and collectively to be part of a system that has a tangible and positive impact on people’s lives.


Stand up

We believe that our common humanity makes us equal in worth, dignity and rights. We value diversity, actively seek out, challenge discrimination, and respectfully speak out as advocates for social change.


Make a Difference

We challenge, come up with new ways of doing things, and are always prepared to give new ideas a go. Failure is an option as long as we learn and grow if something doesn’t work first time round.


Own it!

We strive every day to be the best that we can be, holding ourselves personally accountable, taking ownership of our actions, our achievements and our own personal development. With a focus on efficiency and shrewd planning, we make every pound count and take pride in securing the long-term health of the charity.